Job Summary:

The Facilities Manager is responsible for managing and coordinating the maintenance, operations, and services of the building(s) to ensure a safe, functional, and pleasant environment for staff, visitors, and tenants. This role includes overseeing the daily activities of building maintenance, repairs, space management, and coordination with vendors, ensuring compliance with health and safety regulations, and managing budgets for maintenance and operational needs.

Duties/Responsibilities:

●     Facility Maintenance & Operations:

o  Ensure the efficient and cost-effective operation of all building systems, including HVAC, lighting, plumbing, and electrical systems.

o  Oversee routine and preventive maintenance of equipment and facilities.

o  Conduct regular inspections of the facility to ensure safety and cleanliness.

o  Address any emergency or urgent maintenance needs promptly.

●     Vendor & Contractor Management:

o  Select and manage relationships with third-party vendors and service providers (e.g., cleaning services, security companies, maintenance contractors).

o  Negotiate contracts and monitor service level agreements (SLAs) to ensure quality service delivery.

o  Manage service budgets and ensure compliance with contractual terms.

●     Space Planning & Management:

o  Plan and manage the use of space within the facility, ensuring efficient allocation and use of resources.

o  Oversee office layout, furniture, and relocation efforts.

o  Coordinate any renovations or improvements to the facility.

●     Health, Safety & Compliance:

o  Ensure compliance with local health, safety, and environmental regulations.

o  Conduct regular safety inspections and implement corrective actions as necessary.

o  Develop and enforce emergency response procedures, including fire and evacuation drills.

●     Budgeting & Financial Management:

o  Develop and manage the facilities budget, ensuring cost-effective use of resources.

o  Track and report on expenses related to facilities maintenance, utilities, and repairs.

o  Identify cost-saving opportunities without compromising quality or safety.

●     Sustainability & Energy Management:

o  Develop and implement sustainability initiatives, such as energy efficiency programs and waste reduction strategies.

o  Monitor utility consumption and propose measures to reduce energy costs.

●     Team Management:

o  Supervise, train, and develop a team of facilities staff and maintenance personnel.

o  Coordinate with other departments to ensure that the facility operates smoothly and that employee needs are met.

●     Other duties assigned:

Assist with warehouse tasks and other duties as needed to ensure the smooth operation of the shipping department.

Required Skills/Abilities:

●     Excellent organizational and time-management skills.

●     Strong leadership abilities and experience managing a team.

●     Ability to manage multiple projects and tasks simultaneously.

●     Strong communication and interpersonal skills to interact effectively with stakeholders and vendors.

●     Proficient in using facilities management software and Microsoft Office Suite.

●     Problem-solving and decision-making abilities.

●     Forklift certification (preferred)

Education and Experience:

●     High school diploma or equivalent.

●     Prior experience in a warehouse.

●     Basic computer skills, including familiarity with Excel.

     Physical Requirements:

●     Ability to lift heavy items (up to 50 lbs.) and stand or move for long periods.

●     Typically, it works indoors in a warehouse setting.

●     The role requires physical labor, including lifting, bending, and standing for extended periods.

●     Required to climb a ladder upwards 12 feet.

●     Long periods of standing.

●     Warehouse environment with exposure to varying temperatures and noise levels.

●     Full-time, office-based role with occasional travel to various sites or facilities.

●     Occasional evening and weekend work may be required, especially for emergencies or planned maintenance

Core Competencies:

●       Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

●     Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.

●     Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.

●     Organizing, Planning, and Prioritizing Work — Accomplishing specific goals with priority and organization

●     Developing and Building Teams — Encouraging and building mutual trust, respect, and cooperation among team members. Direct the hiring, training, or performance evaluations of the team.

●     Resolving Conflicts and Negotiating with Others — Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.

●     Coaching and Developing Others — Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.

●     Monitoring and Controlling Resources — Monitoring and controlling resources and overseeing the spending of money.

●     Training and Teaching Others — Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.

●     Staffing Organizational Units — Recruiting, interviewing, selecting, hiring, and promoting employees in an organization.

●     Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.

●     Leadership — Job requires a willingness to lead, take charge, and offer opinions and direction.

●     Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.

●     Integrity — Job requires being honest and ethical.

●     Guiding, Directing, and Motivating Subordinates — Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.

"We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law."